ACP Spring National
College Media Conference

March 9-11, 2023

Hyatt Regency Embarcadero San Francisco

Sponsored with 
the California College Media Association
and the Journalism Association of Community Colleges

acpconference.org

ACP’s spring conference returns to San Francisco, and the setting will snap the winter’s chill.

Even better, it’s an on-site opportunity for sponsors to reach decision-makers in collegiate media.

With more than 100 learning sessions from experienced journalism professionals and advisers, the conference will give attendees that much-needed boost to conclude the academic year. Programming over three days will encompass these trend-setting topics, as well as presentation of ACP’s 2022 Yearbook Pacemaker Awards and ACP Best of Show.

This category offers tremendous brand exposure, with prominent positioning throughout the conference.

Please review the specifications and deadlines below.

Option for Gold Sponsors

One option is available with this sponsorship package —

• Attendee tote bags, with logo featured prominently on the bag design.

Benefits for Gold Sponsors

Exhibit opportunities

• Two tables and four chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Gold Sponsor, with company logo linked to your website.

Signage and visibility at the conference

• Logo recognition as a Gold Sponsor on conference signage.
• Two-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
• Banner ad in the conference app.

Mailing list

• Digital file of pre-registered attendee contact information (name, email, school, student major, student graduating year)

Additional promotion

• Opportunity to submit one promotional item to be inserted in the attendee tote bag.

Conference registrations

• Four complimentary full-conference registrations per table.
  (Additional full-conference registrations for sponsor staff available at $170 each.)

This category offers a high level of brand exposure, with prime positioning through the advance promotional campaign and on site at the conference.

Please review the specifications and deadlines below.

Options for Silver Sponsors

Pick one option with this sponsorship package —

• Printing and delivery of the conference program, which can be provided in-kind. 
• Printing and mailing the conference registration brochure/poster, which can be provided in-kind. 
• Scholarships to underwrite 20 conference registrations for students in need.
• Conference lanyard for name badges, sponsor logo printed on the lanyard with ACP logo. 
• Reporters notebooks, given to attendees, with sponsor logo on the front cover. 
• Keynote sponsorship, with introduction before the keynote.
• Mobile app sponsor, with logo featured prominently within the conference app.

Benefits for Silver Sponsors

Exhibit opportunities

• One table and two chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Silver Sponsor, with company logo linked to your website.

Signage and visibility at the conference

• Logo recognition as a Silver Sponsor on conference signage.
• Full-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
• Banner ad in the conference app.

Additional promotion 

• Opportunity to submit one promotional item to be inserted in the attendee tote bag.

Conference registrations

• Four complimentary full-conference registrations per table.
  (Additional full-conference registrations for sponsor staff available at $170 each.)

This category offers brand exposure throughout the advance promotional campaign and on site at the conference. 

Please review the specifications and deadlines below.

Option for Bronze Sponsors

Pick one option with this sponsorship package —

• Online registration sponsorship, with company logo posted on the registration landing page and acknowledgement as a conference sponsor. 
• Sponsorship of the Thursday all-attendee reception, with appetizers and refreshments.
• Sponsorship of the Friday-evening adviser reception, with appetizers and refreshments.
• Sponsorship of Cup of Joe, morning coffee and doughnuts for all attendees.

Benefits for Bronze Sponsors

Exhibit opportunities

• One table and two chairs at the trade show.
• Opportunity to add tables, at $500 each, no limit.

Promotional materials preceding the conference

• Logo inclusion in the registration brochure sent to ACP members.
• Logo inclusion in conference promotional emails.
• Prominent recognition on the conference website as a Bronze Sponsor, with company logo linked to your website.

Signage and visibility at the conference

• Logo recognition as a Bronze Sponsor on conference signage.
• Half-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
• Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.

Additional promotion

• Opportunity to submit one promotional item to be inserted in the attendee tote bag.

Conference registrations

• Four complimentary full-conference registrations per table.
  (Additional full-conference registrations for sponsor staff available at $170 each.)

Tradeshow exhibit tables

Exhibit table / $800

One exhibit table and two chairs at the trade show. Opportunity to add tables at $500 each.

Nonprofit exhibit table / $600

One exhibit table and chair at the trade show. Must be a registered 501(c)(3) organization or a nonprofit college/university.

Conference-program advertising

Inside front cover / $1,500

Two-page spread / $1,800

Full page / $1,500

Half page / $800

The contract deadline is noon CT Feb. 20, 2023.

Download the sponsorship contract.

Logo and advertising deadlines are below. 

For sponsorship questions and information, contact
ACP’s Ashley Tilley,
ashley@studentpress.org,
612-200-9254.

Send files and information to the designated email addresses below.

ACP’s Laura Widmer,
laura@studentpress.org,
612-200-9265.

File naming protocol

In all file names, please begin with your organization’s name/abbreviation, followed by the file’s content and the date in numerical form. For example — name.logo.091521.jpg

Send files and information to the designated email addresses below.

Vendor session within conference programming

Submit session title, description, speaker/s and speaker title/s for the conference schedule.

Email to Ashley Tilley, ashley@studentpress.org. 

Logos

Logo as conference sponsor
Logo as registration sponsor
Logo as a sponsor on the mobile app

Submit two files for these uses —
a low-resolution JPG and a high-resolution vector EPS.

Email to Laura Widmer,
laura@studentpress.org.

Program app banner ad

Recommended image dimensions:
700px by 210px (maximum 1000px by 1000px)

Sponsors and exhibitors will receive an email invite link into the mobile app to build your profile.

Program ads

Color ads in the printed conference program

Spread: 17 x 11 high-resolution PDF file.
Full page: 8.5 x 11 high-resolution PDF file.
Half page: 8.5 x 5.5 high-resolution PDF file.

Ads with page bleeds require 3 picas of external space off the page. Otherwise, we will fit the ad to the page’s internal margins.

Email to Laura Widmer,
laura@studentpress.org.

Sponsor-specific email blast

Upload the email’s individual components —
high-resolution image/s, text and links.

Do not pre-package email content.

In the text file, include the preferred time and date.

Email to Laura Widmer,
laura@studentpress.org.

Due March 6, 2023

second of two deadlines

Bag inserts

One promotional item to be inserted in the attendee tote bag.

Ship the bag inserts to —
Hyatt Regency Embarcadero San Francisco  
ATTN: Laura Widmer, ACP
200 South Pine Ave.  
Long Beach, CA 90802  

Bag inserts will go to Laura Widmer’s attention. Please have them arrive on March 6, no later than March 7.

Email contact is Ashley Tilley, ashley@studentpress.org. 

Hyatt Regency Long Beach

Exhibitor shipping & receiving information

When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage —

Hyatt Regency Long Beach  
200 South Pine Ave.  
Long Beach, CA 90802  

ATTN: (Guest name and your organization name)  

(Your arrival date and your booth number)  

ACP Spring National College Media Conference
Event Planning Manager Timothy Wai

Box _________ of _________  

We recommend that you have a packing slip both inside and outside of each  package. In addition, please send all packages prepaid and make sure to record  and bring the air bill or tracking numbers of all packages shipped to the hotel. 

Please do not ship any packages more than three days prior to your arrival.  

Delivery charges for boxes shipped to/from the hotel are according to the following scale:  

Packages / $10 per box  
Case / $25 per case  
Pallets / $125 per pallet  

Guests will be responsible for the packing and return shipping of all packages. Before leaving the hotel, make sure proper instructions have been given to Guest Services regarding any items to be shipped out of the hotel.  

Exhibit space & setup
Regency Ballroom Foyer

Setup
8-10 a.m March 9

Exhibits open
10 a.m.-4 p.m. Thursday, March 9
8 a.m.-4 p.m. Friday, March 10

Power for your booth space

Use the hotel’s Engineering Charge Form to order power for your booth space.

Internet for your booth space

Contact to Brent Theriot, at brent.theriot@encoreglobal.com,
714-292-6581.