Sponsors & exhibitors: Atlanta23
Fall National College Media Convention
Oct. 29-Nov. 2, 2023
Hyatt Regency Atlanta
Sponsored by
Associated Collegiate Press
College Media Association
collegemediaconvention.org
The nation’s largest gathering of collegiate media students and advisers convenes again this fall, this time in Atlanta.
This convention brings together hundreds of students, advisers and educators, as well as professionals from the national Radio Television Digital News Association and Region 3 of the Society of Professional Journalists.
With dozens of learning sessions from experienced journalism professionals and advisers, the convention will give attendees that much-needed boost.
Both ACP and CMA will announce winners of their top awards, including ACP Pacemakers and individual awards and CMA Pinnacles and adviser awards.
Register online
as a sponsor
Sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Hyatt Regency Atlanta
265 Peachtree St. NE
Atlanta, GA 30303
$205
single/double quad
The ACP/CMA hotel room block is now open, and it closes Oct. 6, the same deadline as early-bird registration.
Links
to sponsorship info
below
Specifications & deadlines
including shipping, power and internet access
Associated Collegiate Press
Through training and recognition programs, Associated Collegiate Press educates and recognizes collegiate journalists and media advisers across the United States and abroad in print, digital and broadcast media. Its conventions are the nation’s largest gatherings of student journalists, and its Pacemaker Awards are recognized as the top prizes in student journalism.
Founded in 1921, ACP celebrates more than a century of service to student journalism with its partner organization, National Scholastic Press Association.
ACP contact
Laura Widmer
Associated Collegiate Press
info@studentpress.org
612-200-9254
College Media Association
The voice of collegiate media and its advisers, College Media Association serves student media pros, staffs and programs with education, research and resources.
Founded in 1954 as the National Council of College Publications Advisers, CMA now has more than 600 members — the people who advise the nation’s collegiate media newspapers, yearbooks, magazines, broadcast and electronic media and their staffs — from coast to coast.
CMA contact
Meredith Taylor
College Media Association
info@collegemedia.org
212-297-2195
Diamond Sponsorship / $6,000
This category offers exceptional brand exposure, with prominent positioning throughout the conference.
Please review the specifications and deadlines below.
Option for Diamond Sponsors
One option is available with this sponsorship package —
- Co-sponsorship of a social media wall on display in the convention trade show and preceding keynote speakers.
Up to two Diamond co-sponsors, or $12,000 exclusive sponsorship.
Benefits for Diamond Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in conference promotional emails from August to October.
- Prominent recognition on the conference website as a Diamond Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Diamond Sponsor on conference signage.
- Two-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
- Banner ad in the conference app.
Promotional email to attendees
One promotional email to be sent to attendees, with sponsor-produced content and the email sent by ACP.
Pre-convention emails will be scheduled after the early-bird registration deadline and before the start of the convention.
Post-convention emails will be scheduled up to two weeks after the conclusion of the convention.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Four complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $245 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and Wi-Fi in the exhibit hall are not included with sponsorships.
Sponsorship levels
Register online as a sponsor
New for this event, sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Specifications & deadlines
including shipping, power and internet access
Gold Sponsorship / $4,000
This category offers tremendous brand exposure, with prominent positioning throughout the conference.
Please review the specifications and deadlines below.
Option for Gold Sponsors
One option is available with this sponsorship package —
- Keynote speaker sponsor, with acknowledgement during the presentation.
- Attendee tote bags, with logo featured prominently on the bag design.
- Conference lanyard for name badges, sponsor logo printed on the lanyard with ACP & CMA logos.
Benefits for Gold Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in conference promotional emails from August to October.
- Prominent recognition on the conference website as a Gold Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Gold Sponsor on conference signage.
- Two-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
- Banner ad in the conference app.
Promotional email to attendees
One promotional email to be sent to attendees, with sponsor-produced content and the email sent by ACP.
Pre-convention emails will be scheduled after the early-bird registration deadline and before the start of the convention.
Post-convention emails will be scheduled up to two weeks after the conclusion of the convention.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Four complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $245 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and Wi-Fi in the exhibit hall are not included with sponsorships.
Sponsorship levels
Register online as a sponsor
New for this event, sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Specifications & deadlines
including shipping, power and internet access
Silver Sponsorship / $3,600
This category offers a high level of brand exposure, with prime positioning through the advance promotional campaign and on site at the conference.
Please review the specifications and deadlines below.
Options for Silver Sponsors
Pick one option with this sponsorship package —
- Sponsorship of the convention’s mobile app.
- Printing and delivery of the conference program, which can be provided in-kind. Limit 1.
- Reporters notebooks, given to attendees, with sponsor logo on the front cover.
- Sunday student networking, 6 p.m.
- Monday student reception, 6 p.m.
- Monday adviser reception, 6 p.m.
Benefits for Silver Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in conference promotional emails from August to October.
- Prominent recognition on the conference website as a Silver Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Silver Sponsor on conference signage.
- Full-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
- Banner ad in the conference app.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Two complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $245 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and Wi-Fi in the exhibit hall are not included with sponsorships.
Sponsorship levels
Register online as a sponsor
New for this event, sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Specifications & deadlines
including shipping, power and internet access
Bronze Sponsorship / $3,000
This category offers brand exposure throughout the advance promotional campaign and on site at the conference.
Please review the specifications and deadlines below.
Option for Bronze Sponsors
Pick one option with this sponsorship package —
• Online registration sponsor, with company logo posted on the registration landing page and acknowledgement as a convention sponsor. Limit 1.
• Cup of Joe. Sponsorship of Monday or Tuesday morning hospitality room for convention attendees, with refreshments. Sponsors may be present or leave materials, with signs acknowledging sponsor.
• Sponsorship of Wednesday’s CMA Film & Audio Festival, which honors student-submitted projects from across the nation. Limit 2.
• Midnight snack for students, 10 p.m. Tuesday
Benefits for Bronze Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in conference promotional emails from August to October.
- Prominent recognition on the conference website as a Bronze Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Bronze Sponsor on conference signage.
- Half-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Two complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $245 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and Wi-Fi in the exhibit hall are not included with sponsorships.
Sponsorship levels
Register online as a sponsor
New for this event, sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Specifications & deadlines
including shipping, power and internet access
Friend Sponsorship / $1,200
This category offers brand exposure throughout the advance promotional campaign and on-site at the conference.
Please review the specifications and deadlines below.
Benefits for Friend Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in conference promotional emails from August to October.
- Prominent recognition on the conference website as a Friend Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Friend Sponsor on conference signage.
- Half-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
Conference registrations
- Two complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $245 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and Wi-Fi in the exhibit hall are not included with sponsorships.
Sponsorship levels
Register online as a sponsor
New for this event, sponsors and exhibitors register online.
If you cannot utilize online registration, you can download the sponsor contract.
Specifications & deadlines
including shipping, power and internet access
Support collegiate journalism and expand your reach with additional exposure.
Please review the specifications and deadlines below.
Trade show exhibit tables
Exhibit table / $1,000
One exhibit table and two chairs at the trade show. Opportunity to add tables at $500 each.
Nonprofit exhibit table / $700
One exhibit table and chair at the trade show. Must be a registered 501(c)(3) organization or a nonprofit college/university.
Conference-program advertising
Inside front cover / $1,800
Two-page spread / $1,800
Full page / $1,500
Half page / $800
Promotional items
Attendee tote bag insert / $1,000
Attendee email list / $600
Digital file of pre-registered attendee contact information (name, school and email address)
Email blast
Pre-convention / $800 apiece
One promotional email sent after the early-bird convention deadline and before the start of the convention.
Post-convention / $1,000 apiece
One promotional email sent after the convention.
Pre-convention emails will be scheduled after the early-bird registration deadline and before the start of the convention.
Post-convention emails will be scheduled up to two weeks after the conclusion of the convention.
Programming
Vendor session / $850
One 50-minute promotional session, including listing in the conference program and conference app as a sponsored session.
The contract deadline is
noon CT Tuesday, Oct. 3, 2023.
Download the sponsorship contract.
Logo and advertising deadlines are below.
For sponsorship questions and information, contact
Karli Keith,
karli@studentpress.org,
612-200-9254.
For questions on submissions of ads and logos, contact
ACP’s Ron Johnson,
ron@studentpress.org.
Send files and information to the designated email addresses below.
File naming protocol
In all file names, please begin with your organization’s name/abbreviation, followed by the file’s content and the date in numerical form. For example — name.logo.091521.jpg
Send files and information to the designated email addresses below.
Deadline: Noon CT Thursday, Sept. 28
first of two deadlines
Vendor session within conference programming
Submit session title, description, speaker/s and speaker title/s for the conference schedule.
Email to Karli Keith, karli@studentpress.org.
Logos
Logo as conference sponsor
Logo as registration sponsor
Logo as a sponsor on the mobile app
For broadest and earliest reach, send your logos as soon as you can.
Submit two files for these uses —
a low-resolution JPG and a high-resolution vector EPS.
Email to Ron Johnson, ron@studentpress.org.
Program app banner ad
Recommended image dimensions:
700px by 210px (maximum 1000px by 1000px)
Sponsors and exhibitors will receive an email invite link into the mobile app to build your profile.
Program ads
Color ads in the printed conference program
Spread: 17 x 11 high-resolution PDF file.
Full page: 8.5 x 11 high-resolution PDF file.
Half page: 8.5 x 5.5 high-resolution PDF file.
Ads with page bleeds require 3 picas of external space off the page. Otherwise, we will fit the ad to the page’s internal margins.
Email to Ron Johnson, ron@studentpress.org.
Sponsor-specific email blast
Because we work on different email platforms, upload the email’s individual components —
high-resolution image/s, text and links.
If email content is pre-packaged, include a link to the coding as well.
In the text file, include the preferred time and date within the parameters —
Pre-convention emails will be scheduled after the early-bird registration deadline and before the start of the convention.
Post-convention emails will be scheduled up to two weeks after the conclusion of the convention.
Emails will not be sent outside these times.
Email to Ron Johnson, ron@studentpress.org.
Deadline for hotel arrival: Wednesday, Oct. 25
second of two deadlines
Bag inserts
One promotional item to be inserted in the attendee tote bag.
Ship the bag inserts to shipping address below.
Email contact is Karli Keith, karli@studentpress.org.
Hyatt Regency Atlanta
Exhibitor shipping & receiving information
When shipping materials to the hotel, please include the following information on all packages to insure proper delivery and storage —
(Guest Name) (Guest Cell Number)
c/o FedEx Office at Hyatt Regency Atlanta
265 Peachtree St. NE
Atlanta, GA, 30303
(ACP/CMA Convention)
Box _________ of _________
We recommend that you have a packing slip both inside and outside of each package. In addition, please send all packages prepaid and make sure to record and bring the air bill or tracking numbers of all packages shipped to the hotel.
Please do not ship any packages more than three days prior to your arrival.
Package handling and delivery charges for boxes shipped to/from the hotel are outlined on this PDF —
> FedEx shipping info for Atlanta
Guests will be responsible for the packing and return shipping of all packages. Before leaving the hotel, make sure proper instructions have been given to Guest Services regarding any items to be shipped out of the hotel.
Exhibit space & setup
Grand Hall West
Setup
Sunday: noon-6 p.m.
Exhibits open
Sunday: 6-8 p.m.
Monday: 8 a.m.-5 p.m.
Tuesday: 8 a.m.-3:30 p.m.
Hotel event pricing & forms
> Hotel exhibitor info
Link to order —
electrical & technology
Internet
monitors & audio
Contract details
This is an agreement between Associated Collegiate Press, College Media Association and the sponsor/exhibitor for the designated convention.
Payment in full is required to reserve sponsorships, exhibit or ad space. Payments are nonrefundable.
Register online.
Download the sponsorship contract.
Reminders
Meet the deadlines for submission of logos and advertising to take full advantage of convention exposure.
Booth displays must adhere to the specifications within the exhibitor information kit. Displays that impede the line of sight for other booths and exhibits will not be allowed.
When the trade show closes, sponsors and exhibitors are responsible for striking their booths into manageable components for waste collection and removal by hotel staff. Balloons displays must be dissembled, and glitter and small pieces of litter must be cleaned. Any hotel clean-up charges will be assessed to the booth sponsor.
Giveaways may not include lanyards or reporter-specific notebooks that would compete with sponsored items.
Exhibitors may not sponsor educational programs, receptions or social functions during convention hours or during an official convention function.
1. To register for the convention, complete the contract. Send it to ACP along with your payment. Prepayment is required to hold your sponsorship. Unless otherwise arranged, fees for all sponsorships should be paid to ACP.
2. Exhibit space is assigned according to sponsorship level and the date a contract is received by ACP. Exhibitors at equal sponsorship levels will alternate exhibit space preference with other equal level sponsors. Sponsors can have the same sponsorship as the previous convention, but if another company is interested in that sponsorship, it cannot be held for more than two consecutive conventions. ACP/CMA reserve the right to make and/or change booth locations at any time as they deem necessary.
3. Location of exhibit space is determined at the discretion of ACP/CMA, the decorating company and the hotel. Exhibits must be available for viewing by convention delegates at the official start time of the exhibit hall.
4. Booths must comply with the ACP/CMA booth display guidelines and the exhibit hall rules and regulations as outlined in the exhibitor information kit. ACP/CMA shall have the full discretion and authority in the placing, arrangement and appearance of all items to be displayed within the exhibit hall by exhibitors, and reserves the right to make allowances to booth construction guidelines. Displays that impede the line of sight for other booths and exhibits will not be allowed.
5. ACP has contracted with a trade show service to provide material handling and drayage services to exhibitors. Exhibitor information kits with more information will be sent after contracts have been received in the ACP office. Additional costs to exhibit may be incurred.
6. Exhibit booth fees cover minimal pipe and drape, one skirted table with two chairs, two copies of the convention program, name badges and convention registration fees for up to four exhibitors from your company (per 10’ x 10’ space). Name badges are contingent upon ACP receiving a list of names of attending exhibitors. Only official name badges from ACP/CMA are allowed to be used. Additional delegates from your organization should register for the convention.
7. All arrangements for Internet and electrical power must be made directly with third party providers, whose contact information will be provided to you. Materials to order these services will be included in the exhibitor information packet.
8. ACP/CMA assume no responsibility for expenses incurred for exhibitor material shipping or handling, electrical, telephone, equipment or other utility hookups and usage.
9. If there will be any third-party deliveries outside the designated trade show service, you must notify ACP and the trade show service 60 days prior to the convention start date.
10. Due to limited storage, the hotel cannot accept any drayage, packages or exhibits for an exhibit/production company. Should an exhibitor send packages, the shipment will be refused. Please make arrangements for drayage through Viper Tradeshow Services. Additional charges may apply.
11. Each exhibit space should be used to display materials for only the organization who signed the contract; it is not acceptable to let other groups “show from” or “share” your booth space. If you would like to be located near a partner supplier, please let us know before we assign the booth numbers, and we will do our best to accommodate all such requests.
12. ACP/CMA will take reasonable precautions, including the hiring of security guards, to ensure the area provided for exhibits is secured during non-exhibiting hours. However, ACP/CMA assume no liability for damage, loss or theft of any property owned by the exhibitor or its agents. By authorizing this contract with a signature, the exhibitor hereby agrees to indemnify and hold harmless ACP/CMA, its officers, directors, employees and agents for any and all claims arising out of such damage.
13. Exhibitors and giveaways must be distributed from, and confined to, the exhibit booth space. Exhibitors cannot occupy the aisles or, block adjacent booths or distribute materials outside of their booth. Each exhibitor has the right to conduct business at their booth without interference from others. Noise and smells must be kept to a minimum. No exhibitor may sell anything at their booth nor distribute materials which are potentially harmful to the delegates or the facility (i.e., flying disks, stickers, gum). Please contact ACP if you plan on sampling any food products. Because of restrictions from BMI and ASCAP, the playing of music as part of your exhibit is prohibited.
14. To receive sponsorship benefits, exhibitors must meet the submission deadlines for advertising and exhibiting. To be included in the convention registration booklet or the convention program, advertising art must be received at ACP by the deadline listed on the contract.
15. All convention program center spreads and the back cover are benefits of sponsoring the printing of the convention program. Late submissions cannot be accepted and sponsorship commitments cannot be altered or refunded once the contract is signed and submitted to ACP.
16. No exhibitor shall sponsor an educational program during the convention without 30 days advance notification to ACP/CMA officials. No exhibitor shall be host for a reception, hospitality suite or social function during the hours of an official ACP/CMA function at which advisers are present. Exhibitors must notify ACP/CMA officials no later than 21 days before the convention if a reception or program is to be held when there is no official ACP/CMA convention program. ACP/CMA support the right of exhibitors to sponsor private, invitation-only events.
17. ACP/CMA encourage exhibitors reserving rooms in the official convention hotel(s). When reserving accommodations for yourself or other members of your exhibiting party, please do not overbook with the intention of releasing rooms. Only reserve the number of rooms that your delegation will need.
18. Unless otherwise designated, movie screening sponsorships are reserved for studios and other film companies. In addition to the sponsorship fees, the studio provides a video of a soon-to-be released film and makes the arrangements with a local theater to buy out the property for a private screening for convention delegates. Should transportation be required to move the delegates from the convention hotel to the screening, that cost would also be the responsibility of the studio.
19. No exhibitor or sponsor shall contract with the hotel or convention center for any signage, promotional material, event, display or communication without the specific written permission of both ACP and CMA. Exhibitors and sponsors must limit their promotion to the exhibit hall during trade show hours and to those sponsored events for which they contracted.
20. Organizations providing an adviser bag insert must provide type of insert, number of packages and tracking numbers to ACP staff at least two weeks before the convention. All items must be flat, or a small, promotional trinket.
21. ACP/CMA reserves the right to disallow any giveaways that conflict with convention sanctioned sponsorships. Giveaways may not include lanyards or reporter notebooks.
22. When the trade show closes, sponsors and exhibitors are responsible for striking their booths into manageable components for waste collection and removal by hotel staff. Balloons displays must be dissembled, and glitter and small pieces of litter must be cleaned. Any hotel clean-up charges will be assessed to the booth sponsor.