Sponsors & exhibitors: La Jolla 2024
ACP Spring National
College Media Conference
March 7-9, 2024
Hyatt Regency La Jolla at Aventine
Sponsored with
the California College Media Association
and the Journalism Association of Community Colleges
acpconference.org
ACP’s spring conference returns to San Diego and La Jolla — with a setting will snap the winter’s chill.
Even better, it’s an on-site opportunity for sponsors to reach decision-makers in collegiate media.
With more than 100 learning sessions from experienced journalism professionals and advisers, the conference will give attendees that much-needed boost to conclude the academic year. Programming over three days will encompass these trend-setting topics, as well as presentation of ACP Pacemakers in business, online and yearbook, plus Individual Awards in business and advertising and ACP’s Best of Show.
Register
as a sponsor/
exhibitor
Read through the many ways you can connect with our attendees.
Then download and complete
the sponsorship contract and email it to ACP’s Karli Keith, karli@studentpress.org,
612-200-9254.
We are open
to your ideas
If you are interested in discussing other sponsorship and exhibitor opportunities, please contact ACP’s Karli Keith,
karli@studentpress.org,
612-200-9254.
Links
to sponsorship info
below
Hotel information & documents
for shipping, AV, power and internet
Hyatt Regency
La Jolla at Aventine
Hotel rooms at the Hyatt Regency La Jolla at Aventine are $259 per night single/double or triple/quad.
The hotel room block is now open, and it closes Feb. 20.
Gold Sponsorship / $3,500
This category offers tremendous brand exposure, with prominent positioning throughout the conference.
Please review the specifications and deadlines below.
Option for Gold Sponsors
One option is available with this sponsorship package —
- Attendee tote bags, with logo featured prominently on the bag design.
- Keynote sponsorship, with introduction before the keynote.
Benefits for Gold Sponsors
Exhibit opportunities
- Two tables and four chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in the registration brochure sent to ACP members.
- Logo inclusion in conference promotional emails.
- Prominent recognition on the conference website as a Gold Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Gold Sponsor on conference signage.
- Two-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
- Banner ad in the conference app.
Mailing list
- Digital file of pre-registered attendee contact information (name, email, school, student major, student graduating year)
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Four complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $170 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and internet in the exhibit hall are not included with sponsorships.
Register as a sponsor/exhibitor
Read through the many ways you can connect with our attendees.
Then download and complete the sponsorship contract and email it to ACP’s Karli Keith, karli@studentpress.org,
612-200-9254.
Silver Sponsorship / $2,500
This category offers a high level of brand exposure, with prime positioning through the advance promotional campaign and on site at the conference.
Please review the specifications and deadlines below.
Options for Silver Sponsors
Pick one option with this sponsorship package —
- Printing and delivery of the conference program, which can be provided in-kind.
- Printing and mailing the conference registration brochure/poster, which can be provided in-kind.
- Conference lanyard for name badges, sponsor logo printed on the lanyard with ACP logo.
- Reporters notebooks, given to attendees, with sponsor logo on the front cover.
- Mobile app sponsor, with logo featured prominently within the conference app.
Benefits for Silver Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in the registration brochure sent to ACP members.
- Logo inclusion in conference promotional emails.
- Prominent recognition on the conference website as a Silver Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Silver Sponsor on conference signage.
- Full-page color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
- Banner ad in the conference app.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Four complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $170 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and internet in the exhibit hall are not included with sponsorships.
Register as a sponsor/exhibitor
Read through the many ways you can connect with our attendees.
Then download and complete the sponsorship contract and email it to ACP’s Karli Keith, karli@studentpress.org,
612-200-9254.
Bronze Sponsorship / $1,500
This category offers brand exposure throughout the advance promotional campaign and on site at the conference.
Please review the specifications and deadlines below.
Option for Bronze Sponsors
Pick one option with this sponsorship package —
- Online registration sponsorship, with company logo posted on the registration landing page and acknowledgement as a conference sponsor.
- Sponsorship of the Thursday all-attendee reception, with appetizers and refreshments.
- Sponsorship of the Friday-evening adviser reception, with appetizers and refreshments.
- Sponsorship of Cup of Joe, morning coffee and doughnuts for all attendees.
Benefits for Bronze Sponsors
Exhibit opportunities
- One table and two chairs at the trade show.
- Opportunity to add tables, at $500 each, no limit.
Promotional materials preceding the conference
- Logo inclusion in the registration brochure sent to ACP members.
- Logo inclusion in conference promotional emails.
- Prominent recognition on the conference website as a Bronze Sponsor, with company logo linked to your website.
Signage and visibility at the conference
- Logo recognition as a Bronze Sponsor on conference signage.
- Half-page spread color advertisement and logo recognition in the printed conference program, distributed to all attendees and speakers.
- Logo recognition, descriptive paragraph and direct link to your website on the sponsor page of the conference app.
Additional promotion
- Opportunity to submit one promotional item to be inserted in the attendee tote bag.
Conference registrations
- Four complimentary full-conference registrations per table.
(Additional full-conference registrations for sponsor staff available at $170 each.)
Additional brand exposure
Additional unlimited à la carte items. Additional fees apply.
Additional fees
Power at your booth and internet in the exhibit hall are not included with sponsorships.
Register as a sponsor/exhibitor
Read through the many ways you can connect with our attendees.
Then download and complete the sponsorship contract and email it to ACP’s Karli Keith, karli@studentpress.org,
612-200-9254.
Support collegiate journalism and expand your reach with additional exposure.
Please review the specifications and deadlines below.
Tradeshow exhibit tables
Exhibit table / $800
One exhibit table and two chairs at the trade show. Opportunity to add tables at $500 each.
Nonprofit exhibit table / $600
One exhibit table and chair at the trade show. Must be a registered 501(c)(3) organization or a nonprofit college/university.
Conference-program advertising
Inside front cover / $1,500
Two-page spread / $1,800
Full page / $1,500
Half page / $800
Promotional items
Attendee tote bag insert / $1,000
Email list / $600
Digital file of pre-registered attendee contact information (name, email, school, student major, student graduating year).
Email blast, pre- or post-conference / $600
One promotional email sent on the sponsor’s behalf to all registered attendees.
Programming
Sponsor session / $750
One 50-minute promotional session, including listing in the conference program and conference app as a sponsored session.
The contract deadline is noon CT Feb. 20, 2024.
Download the sponsorship contract.
Logo and advertising deadlines are below.
For sponsorship questions and information, contact
ACP’s Karli Keith,
karli@studentpress.org,
612-200-9254.
File naming protocol
In all file names, please begin with your organization’s name/abbreviation, followed by the file’s content and the date in numerical form. For example — name.logo.011524.jpg
Send files and information to the designated email addresses below.
Due to Karli Keith by Feb. 8, 2024
first of two deadlines
Sponsor session within conference programming
Submit session title, description, speaker/s and speaker title/s for the conference schedule.
Email to Karli Keith, karli@studentpress.org.
Logos
Logo as conference sponsor
Logo as registration sponsor
Logo as a sponsor on the mobile app
Submit two files for these uses —
a low-resolution JPG and a high-resolution vector EPS.
Email to Karli Keith, karli@studentpress.org.
Program app banner ad
Recommended image dimensions:
700px by 210px (maximum 1000px by 1000px)
Sponsors and exhibitors will receive an email invite link into the mobile app to build your profile.
Email to Karli Keith, karli@studentpress.org.
Program ads
Color ads in the printed conference program
Spread: 17 x 11 high-resolution PDF file.
Full page: 8.5 x 11 high-resolution PDF file.
Half page: 8.5 x 5.5 high-resolution PDF file.
Ads with page bleeds require 3 picas of external space off the page. Otherwise, we will fit the ad to the page’s internal margins.
Email to Karli Keith, karli@studentpress.org.
Sponsor-specific email blast
Upload the email’s individual components —
high-resolution image/s, text and links.
Do not pre-package email content.
In the text file, include the preferred time and date.
Email to Karli Keith, karli@studentpress.org.
Due at the hotel by March 1, 2024
second of two deadlines
Bag inserts
One promotional item to be inserted in the attendee tote bag.
Ship the bag inserts to —
Hyatt Regency La Jolla at Aventine
ACP Spring National College Media Conference • March 7-9, 2024
3777 La Jolla Village Drive
San Diego, California 92122
858-552-1234
Bag inserts will go to Karli Keith’s attention: karli@studentpress.org.
Hyatt Regency La Jolla at Aventine
Exhibitor shipping & receiving information
All boxes and materials shipped to the hotel for your convention may be delivered three business days prior to your meeting dates.
Any material being sent to the hotel must be marked as follows —
Hyatt Regency La Jolla
3777 La Jolla Village Drive
San Diego, CA 92122
Phone: 858-552-1234
TO: ON SITE CONTACT NAME
COMPANY / GROUP NAME
Associated Collegiate Press Spring Conference
March 7-9, 2024
c/o Hotel Event Planning Manager: Jonathan De Freitas
Box ____ of ____
Upon check in please verify receipt of shipped materials with front office personnel or event manager.
The hotel is unable to accept shipments that may require forklift or other power lifting movement. Please contact your event planning manager for additional assistance with oversized items. Our receiving entrance is open 7 a.m.-3 p.m. PT Monday-Friday.
The hotel will not accept packages or shipments arriving C.O.D. The hotel will refuse any shipments not prepaid, and the hotel will make no notification to the shipper. Additionally, the hotel assumes no liability for any loss or damage to packages, boxes or shipments received prior to, during or following your event.
Receiving and handling fees
Incoming:
Letter/small box: $3
Large box/crate: $25
Pallet/skid: $75
Outgoing:
Letter/small box: $3
Large box/crate: $25
Pallet/skid: $75
When shipping materials out from the hotel, please do not forget your preprinted labels with your account number. If you are in need of shipping labels, the hotel can provide those along with the shipping forms which must be completed. Any improperly labeled packages will not be shipped out.
Exhibit space & setup
Hyatt Regency Grand Foyer
Setup
6 a.m PT Thursday, March 7
Conference session start times
10 a.m. PT Thursday
9 a.m. PT Friday
9 a.m. PT Saturday
Exhibits open
8 a.m.-6 p.m. PT Thursday and
8 a.m.-4 p.m. PT Friday
Exhibit striking
4 p.m. PT Friday and must be completed by 6 p.m.